You’ve spent a lot of time sifting through resumes, conducting interviews with hundreds of candidates, and then finally settled on someone you believe to be the perfect person for the job, as well as your staff. What’s next? Now is the time to send them an offer of employment.
Don’t procrastinate. You do not want to lose your most desirable candidate to a competitor. So, make sure you get in touch with them as soon as you’ve decided. A timely job offer tells the candidate that you’re excited and confident about their capabilities, which could aid in the decision to join your team.
What Goes In A Job Offer
Many people are stuck on how to draft an offer of employment. Although offer letters aren’t legally required, they significantly reduce your chance of being a job-seeker later on by clearly defining every aspect of the job. The bottom line is that making the perfect offer letter (no matter how challenging) is always worthwhile. For more useful information on this topic, feel free to check StudyCrumb. For you to get started, here’s a list of what the job offer should contain:
1. A descriptive subject line
The goal is to grab the attention of your audience immediately. “Job Offer” with your company’s name is extremely effective.
2. Job Description and Title
Confirm the title of the employee’s official job title and state to who they’ll report. Indicate if the job is full-time or part-time and whether it’s exempt or non-exempt, and the work schedule expected.
3. Start Date
Provide the exact date and time of start for your new candidate.
4. Job Requirements
Include a brief description of the job’s responsibilities. Make sure it’s current and clear. Inquire with your hiring manager to determine whether there is anything that’s left out. It’s a good idea to mention that the responsibilities of these positions can change.
5. Compensation
The amount of compensation will likely be the first thing your potential candidate is looking for. Indicate the salary starting at (in the hourly rate of pay-per-period amount) as well as the amount of time it takes to pay and the method of payment as well as any bonuses or stock options. It is a good idea to follow the 10 percent rule, which means raising the current salary at least by that amount. Most people do not quit their job for less money. Clarity is vital here.
6. Benefits
Perks make work enjoyable. However, benefits are what keep employees in the company. They are an important factor in a person’s decision to choose a position. Benefits can refer to all benefits that have been agreed upon, for example, health plans as well as wellness benefits and relocation assistance or insurance, education assistance as well as paid sick leave, disabled, RRSP options, spending accounts, company vehicles, Equity grants, and company vehicles. Also, you can include time off for vacation.
7. Corporate Culture
This is your opportunity to impress the prospective employee with a touch. It is your goal to get them to be interested in the job, so tell them how wonderful working for your company! Are you able to offer remote working options? Are you able to work on flexible schedules? An office that is dog-friendly? Don’t be shy about sharing what makes working at your place such a great experience.
8. Company Policies
Don’t fill the entire handbook of your employees; however, you should include the regular protocol statements that explain the fact that employees are bound by the company’s policies and procedures and any changes that could be made to them. It is also a great spot to record the duration of probationary periods.
9. Disclosures
It’s crucial to add all legally-binding documents right from the beginning. Attach at-will employment agreements as well as confidentiality agreements and non-compete agreements to your email. Then, specify that these documents must be signed by the recipient and include a date for return.
10. Contingencies
The final stage is to make clear that this offer is contingent upon certain conditions such as background checks, references, proof of right to work, etc. Check your requirements regarding your geographic location.
Watch Your Tone
The job offer determines the quality of your relationship with this prospective employee. You want them to feel welcome and appreciated, but it is important not to omit the reality of their job.
Think about writing a friendly and informal email, and then attach all the relevant documents in PDF format. It makes your message concise and simple to read but still allows them to read at their own pace. Don’t try to overwhelm them in the first place. So, you should focus on what’s most important to convey in your message: the job title as well as the salary and excitement about their skills.
The aim of an offer is to present all information required in a clear and concise manner. Before sending, you should go over the entire document loudly. If something is unclear, think about rewriting it since the chances are the candidate will be confused as well. It is important to appear competent, so they can feel at ease when they work with you.
